Audio Visual (AV) Equipment has a powerful influence on how your message is received. It connects your attendees to the event or speaker, it encourages engagement, and it creates a memorable and lasting experience for your audience.
But like any type of technology, audio visual equipment only benefits you when it’s working properly.
Just as it’s important to schedule regular oil changes for your vehicle, update your computer’s software when new versions come out, and get a physical from your doctor every year, your audio visual equipment needs regular check ups, too.
- Equipment that is not working properly costs you valuable production time
- Emergency maintenance service is expensive
- When employees don’t have what they need to do their job, morale suffers
- You only have one chance to make a first impression. When your equipment doesn’t work, customer service is affected
Step 1: Take inventoryCreate a comprehensive list of the audio visual components you have in house. Record the serial number, model number, date purchased and warranty information, as well as any manufacturer’s recommendations. Keep this inventory list up to date as new equipment is purchased and replaced.
Step 2: Schedule preventative maintenanceRun regular performance tests and systems checks to identify potential issues early, before they cause extensive damage. And since technology is always changing, be sure to install and test any manufacturer updates as soon as they are released.
Step 3: Minimize unplanned costsNothing lasts forever, so know your audio visual technology’s lifecycle. Then you can plan and budget for replacement products when they reach the end of their life span.
Step 4: Support your staffYour employees need working equipment and a safe environment to do their jobs well. If you have questions or are unsure about something related to your audio visual equipment, call in an expert. AV systems are complex, and its best to have issues fixed by someone who is familiar with the technology.
Step 5: Invest in a maintenance contractWe highly advise that you contract with an AV provider for ongoing maintenance service. Managed service providers are industry experts that offer support and maintenance to your audio visual equipment for a monthly fee. They ensure smooth installation, integration and operation of your equipment. Most companies offer different service packages that range in cost and support, so you can pick the one that best fits your needs. Being without a maintenance contract is a gamble. If something goes wrong, you’ll have to wait longer to receive service, and you will pay a higher fee.
If you are interested in purchasing AV equipment for your business or organization, the Real Live Pros from LIVE! Technologies would love to help. We offer the best design, service and installation of AV technology in Central Ohio. We are happy to provide quality AV installation and dependable service to your corporate boardrooms, churches, schools and more.For more details on how to maximize the return on your AV equipment investment, we invite you to download our white paper, or contact LIVE! Technologies today for more information.